October 6 Board Working Session

Board Work Session Draft Agenda

October 20, 2020

7:30 PM via Zoom Teleconference

In accordance with the Virginia Governor's order and COVID-19 restrictions on the size of assembled groups, this meeting will be held via Zoom teleconference.

PLEASE NOTE: The Board of Trustees has asked that participants now register to participate in teleconference meetings. Burke Centre Conservancy members will receive a Zoom meeting link and password upon receipt of their registration.

October 20, 2020 Board of Trustees Agenda (subject to change)


1.                CALL TO ORDER FOR BOARD OF TRUSTEES MEETING

2.                AGENDA APPROVAL & EXCUSING OF ABSENT TRUSTEES

The purpose is to review this meeting agenda to make last-minute changes to it before business begins, and, to excuse absent trustees from the meeting as applicable.

3.                BOARD & COMMITTEE MEETING MINUTES APPROVAL

The purpose is for the BOT to approve minutes from prior Board meetings Working Sessions and to accept minutes from latest BCC committees’ meetings as provided.

 4.                PRESIDENT'S REPORT/ANNOUNCEMENTS

The purpose is for the BOT President to make general remarks and/or community announcements of particular note for this month.

 

 -Food Truck Thursdays, 5-8 PM, Ponds Community Center 

5.                RESIDENT INPUT

The purpose is to provide an open forum for Conservancy members to address the BOT about any topic for up to three minutes per person. Members also may sign up to speak specifically on an agenda item with a time limit for each topic.

 6.                NEW/PENDING/OTHER BUSINESS

a.                 BCC FY21 Budget & Finance Update & Recommendation - (info)
b.                 ARB Standards Revision Recommendations from ARB - (info)
c.                 Draft Election Committee Timeline & Guidelines - (info/action)
d.                Draft Update to Policy Precepts - (info/action)
e.                Appointments - (action)
f.                  Tree Removal at Burke Centre Tennis Courts - (action)
g.                Clarification of BCC’s Position on Air BnB - (action)
h.        Events/Activities - GS Trunk & Treat & BCC Volunteer Recognition - (action)

 7.                TREASURER/FINANCIALREPORT

The purpose is for the Board Treasurer, Budget & Finance Committee reps and/or the Finance Administrator to provide updates on the status of Conservancy finances and budget.


a.                  Financial Reports                                                       (info)
b.                 Reserve Withdrawal Requests (as needed)                   (info/action)

 

8.                EXECUTIVEDIRECTOR'S REPORT [GLOYD]

The purpose is for the Executive Director to provide status updates.

9.               MOTION TOADJOURN INTO EXECUTIVE SESSION

   Re:Appeals to BOT, ARB and Legal Issues - The purpose is for the Board to adjourn into Executive Session to discuss ARB recommendations for enforcement, contracts, legal/ potential legal and/or personnel issues.

a.      Landscaping Bids                                                                     (action)

b.      Requests for ARB Monetary Assessment Waiver                    (action)

 
10.          MOTION TO RECONVENE

The purpose is to reconvene to allow the BOT to vote on any action items discussed during the Executive Session.

 11.            ADJOURNMENT


 

ZOOM MEETING LINK FOR THIS MEETING -- PLEASE CLICK HERE

Register in adv
ance for this meeting: After registering, you will receive a confirmation email containing information about joining the meeting.

 

Burke Centre Conservancy Virtual BOT Meeting Guidelines & Instructions

Burke Centre Conservancy Zoom Meetings (zoom.com) will be offered to Burke Centre Conservancy members as AUDIO ONLY. Video will be disabled for all participants. Meetings are recorded for office use only. A meeting summary will be published in the following month’s Conservator newsletter.

Member/Resident input will be offered during the meeting with a 3-minute limit for non-agenda items; and a 2-minute limit for agenda items. Members may also submit questions/comments via email in advance of the meeting to administration@burkecentre.org. Please indicate that the email message is for “Board Meeting Input”.

Please join the meeting using the link or the Meeting ID and Password as provided below. Please be sure to ENTER YOUR NAME. There is also a dial-in option that will allow you to call into the meeting (disguising your phone number for security purposes) to listen but not participate. The phone number to call is also provided below.


You do not need to have a Zoom account to join the meeting.

Residents who are joining to participate please be sure to join with your device audio. You will enter the meeting muted. PLEASE NOTE that you will not be able to un-mute yourself during the meeting.

Since the meeting is audio only, we are requesting that you do not turn on your camera. Any cameras that are turned on may be disabled by the Host.

Once resident input begins, use the raise your hand prompt on the Zoom menu to participate:

When it is your turn to speak, the Host will un-mute you.
  • Please state your name upon being un-muted.
  • You will be given a total of three minutes to speak regarding non-agenda items. Resident Input will be accepted for items that are on the agenda at the time they are discussed and limited to two minutes.
  • Once that time has ended please be sure to lower your hand.

·        If time for resident input expires before your turn, please e-mail your questions or comments to administration@burkecentre.org to be addressed after the meeting.

·        Any behavior or language deemed unacceptable by the Board or BCC Staff may result in the participant being removed from the meeting and blocked from rejoining.